We are looking for someone that will be incredible in this position. If after reading the job description below, you don’t feel you are overqualified, please do not apply.
We have created a casual work environment with a lot of autonomy. We are a values driven organization and pride ourselves on having a workplace with open communication and mutual respect. We exist to help other people.
We are a bunch of engineers and software geeks that have turned what we like to do into a thriving business. We are looking for an executive admin that can help grow our organization by keeping the executive team organized and on task.
Your primary role would be to help manage and execute the details that take time away from building the business, interacting with clients and contacts, and family time.
If you are the right person for this job, you…
- Get more done than everyone else around you
- Are VERY self-motivated and have a “can do” attitude
- Think fast on your feet and quickly adapt to the situation
- Can read a challenging situation and anticipate what needs to be done to make it a success
- Never lose a thing and know exactly where everything belongs
- Can’t stand loose ends or leaving a job undone or half way done
- Can’t stand a messy pile of papers or disorganization
- Have an excellent sense of prioritization and what needs to get done first
- Are comfortable talking with some of the most influential people in St. Louis
- Know when to be firm and when to escalate issues to the correct people
- Take constructive criticism well so we can improve as a team and move on
- Have the ability to handle multiple tasks simultaneously without missing a thing
- Have excellent written and verbal communication skills
- Can take a very small set of instructions and turn it into exactly what the person asking needs
- Can take an inbox from 200 emails to 0 emails every day without letting anything go overlooked
- Can produce an email being rattled off while a business owner is flying down the highway, in rush hour, and doesn’t have time to focus on the details of the email
- Are able to schedule in an already crowded calendar and are able to plan for travel time, follow up and down time between meetings and calls, without overloading the person
- Can follow up with new people connections being made every day and make sure the appropriate follow up steps are put in place, so no one feels left out
- Can help organize and schedule 100 – 150 person events and follow up with the guest list afterwards
- Are capable of managing activities for multiple companies
- Pick up quickly on new technology and online tools
- Are comfortable in the Office 365 and Google suite of tools
You will work directly with the owners and executive staff. Most hours will be between 8 am and 6 pm, but must be accessible at times after hours, with notice, when needed.
Pay is between $25 – $35 per hour, depending on the individual, and health insurance will be provided.
The ideal person is someone that is comfortable with themselves and knows exactly what is needed to get a job done with little or no direction. They are an outgoing person that builds rapport quickly and is comfortable talking with anyone from entry level roles to the most influential people in St. Louis. They have a “can do” attitude and can push projects through to completion. They have great customer service skills and know what is needed to make people feel comfortable and a part of the team or conversation. They are a fast learner that handles today’s technology as if they have been using it for years. They have great writing skills with a professional tone, good grammar and good spelling. They are usually the organizer in the crowd and people go to them to help out or lead. They must also be creative and have a great attention to detail.
If this is you, we look forward to meeting you and seeing what we can accomplish together!! Please email your cover letter and resume to firstname.lastname@example.org.